Eta Sigma Phi
As revised on April 16,
2000, and March 30, 2003
BE IT KNOWN that this organization
grew out of a local society of Phi Sigma, which was founded at the
University of Chicago in 1914, and became nationalized in 1924, and its
incorporation was directed May 14, 1927, under the laws of the State of
Illinois, as the Honorary Undergraduate Classical Fraternity, Eta Sigma Phi.
Therefore, we, the members of Eta Sigma Phi, in order to further the spirit
of cooperation and good will among the members of classical departments and
to stimulate interest in the study of the classics and to increase our
knowledge of the art and literature of ancient Greece and Rome, do ordain
and adopt this Constitution.
SECTION 1. The name of this Society is and shall be “ETA SIGMA
SECTION 1. Eta Sigma Phi is declared to be an Honorary Greek
Letter Society of undergraduate students, whose purposes are:
a) To develop and promote interest in classical study among the students of
colleges and universities.
b) To promote closer relationships
among students who are interested in classical study, including inter-campus
c) To engage generally in an effort to stimulate interest in classical
study, and in the languages, literature, history, and art of ancient Greece
SECTION I. Eta Sigma Phi shall consist of its National
Organization, which is composed of its Board of Trustees, its Grand
Executive Council, and such local chapters which have been established or
may be established as hereinafter provided.
SECTION 1. This constitution and amendments thereto shall be the
fundamental law of this Society, including its Board of Trustees, its Grand
Executive Council, and all local chapters.
BOARD OF TRUSTEES
SECTION 1. The Board of Trustees of Eta Sigma Phi shall consist
of five faculty members of active chapters.
SECTION 2. The members of the Board shall serve a three-year
term of office. The following procedure shall be employed in the election of
the members of the Board.
a) The Executive Council shall nominate candidates for the Board to the
delegates at the National Convention for ratification.
b) Two members of the Board shall be elected each year, with the exception
that only one member shall be elected every third year.
c) The members of the Board, after the three-year term of office, may be
to the Board by following the procedure stated above.
d) In case of the resignation of a member of the Board or a member’s
inability to serve for some other reason, the Executive Council may appoint
a successor to fill the unexpired term. This successor must be approved at
the next National Convention.
SECTION 3. The duties of the Board of Trustees shall be:
a) They shall act as an advisory board on all matters of policy and all
functions of Eta Sigma Phi. They shall have the power to make executive
decrees, except in the instance stated below (d).
b) The Board may request at any time from the Executive Secretary
information on any matters pertaining to Eta Sigma Phi.
c) In case of inefficiency or negligence on the part of the Executive
Secretary, the Board, with the consent of the members of the Grand Executive
Council, is empowered to remove the Executive Secretary and appoint a
successor to fill the office until the time of the next National Convention.
d) The Board shall act as custodian of all invested funds of Eta Sigma Phi
and shall submit, in written form, a report of such funds at the National
Convention. The members of the Board shall be empowered to make only
ordinary investments, unless especially authorized otherwise by the
delegates to the National Convention; if the funds are to be used for a
project, or to be given to another organization, or used for running
expenses for Eta Sigma Phi, action must be taken at the National Convention.
The members of the Board are not to invest the funds in any doubtful
enterprise or securities of a speculative nature that involve a possible
loss of the funds.
GRAND EXECUTIVE COUNCIL
SECTION 1. The Grand Executive Council of this Society shall be
a) The undergraduate officers—Grand President (Megas [Megaleˉ] Prytanis),
Grand Vice-President (Megas [Megaleˉ] Hyparchos), Grand Secretary (Megas [Megaleˉ]
Grammateus), Grand Treasurer (Megas [Megaleˉ] Chrysophylax), with the
addition of such other undergraduate officers as the Grand Executive Council
may deem necessary; all officers shall be elected in the manner hereinafter
b) The Executive Secretary, who shall be a faculty member of an active
chapter of ETA SIGMA PHI.
SECTION 2. The officers, as listed in Section 1 of the Article,
shall constitute the Grand Executive Council, which shall be the ruling body
of the Society in the interim between the Annual Conventions. In order to
comply with the Illinois laws of incorporation, at least one member of
either the Grand Executive Council or of the Board of Trustees, or a duly
appointed representative of either group, must always be a resident of
ELECTION OF OFFICERS
AND TERMS OF OFFICE
SECTION 1. The undergraduate officers of the Grand Executive
Council shall be elected at each National Convention, the term of office to
begin at installation and terminate at the following installation.
SECTION 2. All active members shall be eligible to hold any
with the exception that the Grand President shall be a Senior
while holding office. Any officer with the exception of the Grand President
may be re-elected.
SECTION 3. Election shall be by simple majority of those present
SECTION 4. The Executive Secretary shall be appointed by the
Grand Executive Council and the Board of Trustees. The name of the appointee
shall be submitted to the National Convention for ratification. The term of
office shall be for one year and shall begin at installation. The National
Convention shall determine the honorarium, if any, that is to be paid to the
DUTIES OF OFFICERS
SECTION 1. The Grand President shall preside over all meetings,
shall be ex-officio member of all committees, and shall be chair of the
Grand Executive Council. The Grand President shall see that all resolutions
passed by the National Convention are carried into effect, and shall perform
such other duties as are in the purview of the Grand President of similar
SECTION 2. The Grand Vice-President automatically shall become
chair of the Committee on Reactivation and Expansion, submitting a written
report to the succeeding convention concerning petitions received, approved,
and rejected by the Grand Executive Council.
SECTION 3. The Grand Secretary shall attend, and record the
minutes of, all meetings which shall be held, and these shall be transcribed
and kept in a book belonging to the Society. The Grand Secretary shall
submit in written form to the chapters any amendments which are to be
considered for final adoption at the next National Convention.
SECTION 4. The Grand Treasurer and the Executive Secretary shall
receive and have custody of all funds belonging to the Society, and shall
disburse said funds from time to time as the needs of the Society may
require. They shall keep accurate records of accounts in a book or books
belonging to the Society, and shall enter therein accurate accounts of all
receipts and disbursements, and an accurate account of such sums as may be
owing to the Society from time to time, likewise an account of all
indebtedness the Society may from time to time incur, together with a record
of any other financial transactions in which the Society may engage. The
Grand Treasurer and the Executive Secretary shall submit a written financial
report to the Annual Convention.
SECTION 5. The duties of the Executive Secretary shall be:
a) To maintain the central office of Eta Sigma Phi.
b) To advise and assist the undergraduate officers and to aid the local
chapters in every possible way.
c) To make an annual report to the National Convention in written form.
d) To make to the Board of Trustees, in written form, an annual report,
which reviews the status of the chapters of the Society, the financial
status of the Society, and any other matters deemed relevant.
e) To manage the medal account and make an annual report of the same in the
first issue of the NUNTIUS, or to appoint a registrar of medals who shall be
resonsible for the report
f) To serve as editor of the NUNTIUS, or to appoint an editor.
SECTION 1. In the event of vacancies in the undergraduate offices
of this Society, such vacancies shall be filled for the unexpired term by
appointment of the Executive Secretary.
SECTION 1. A local chapter is a body of students interested in
classical study, organized under and by virtue of this Constitution and
chartered at any Liberal Arts college or university which has been
accredited by the appropriate regional accrediting agency for at least five
years. This time period may be waived only upon the consideration and
approval of the Grand Executive Council.
SECTION 2. A local chapter may be organized, chartered, and
established upon the granting of a petition, which, duly executed by a group
of qualified students, has been addressed to and filed with the Executive
Secretary. When any such petition shall have received the recommendation, by
majority vote, of the Grand Executive Council, the petition shall be
submitted to the next National Convention. Upon the approval of two-thirds
of the voting delegates assembled at such convention, a charter shall be
granted, and after initiatory rites as provided for in the ritual of the
Society, the same shall be issued by the Executive Secretary.
SECTION 3. The nomenclature of the local chapters, like that of
Society, shall be based upon the Greek alphabet, each local chapter being
designated by that letter or those letters of the Greek alphabet which
indicate its relation to the others in the order of establishment.
SECTION 4. The officers constituting the Executive Council of
each local chapter shall be:
c) Grammateus—Recording Secretary.
f) Additional officers as deemed appropriate.
This number may be limited and the duties consolidated accordingly.
SECTION 5. The duties and privileges of the local chapters shall
a) To adopt a constitution and by-laws, if deemed necessary, for its own
government and to determine its own requirements for membership insofar as
these do not conflict with the provisions of this Constitution.
b) To promote the spirit and purposes of the National Society upon the
campus of its own institution through its chapter meetings, Executive
Council, and individual members.
c) To hold initiations, normally at least once each year.
d) To submit an annual report of chapter officers to the National Office by
October 31 of each year.
e) To send delegates to the National Convention.
f) To submit at the National Convention, or prior to it, a report of
activities since the previous convention.
SECTION 6. Failure of a chapter to comply with Article X, Section
5, Paragraphs c through f may result in the revocation of its charter.
SECTION 7. If any local group which has petitioned Eta Sigma Phi
and has been approved for a charter has not had its chapter installed within
one year after approval, it must re-petition before the chapter may be
SECTION 1. The active membership of this Society shall consist of
undergraduate students of classical languages attending a college or
university wherein a local chapter shall have been established, their status
being attained only through and by invitation of such local chapter, and
conditioned upon an attained grade of not less than “B” in courses in Latin
and/or Greek in at least one semester or two quarters. Active membership may
be attained by students having a lower grade than “B” only upon the special
recommendation of the instructor.
SECTION 2. Each local chapter shall determine its own
requirements for active membership, except that these shall not be in
conflict with the requirements and provisions of the National Society as set
forth in this Constitution.
SECTION 3. Active members who transfer their attendance to
another college or university where a local chapter has been or may be
established shall be eligible for a transfer of membership. But should they
prefer to retain membership in the chapter in which they were elected, they
shall be recognized as visiting members, entitled to all privileges of the
local chapter except that of voting.
SECTION 4. The associate membership shall include graduate
students who were undergraduate members of the Society, and graduate
students majoring or minoring in the classics who are qualified and elected
under the requirements for undergraduate membership. Associate members shall
not have the right to hold office in the National Society, but may be voting
delegates from their local chapters, in which they may vote and hold office.
Those initiated into the Society as graduate students shall be responsible
for the initiation fee to the National Society. Local chapters may charge
associate members any fee which is deemed appropriate.
SECTION 5. The honorary membership shall consist of those men and
women who have been elected honorary members by the local chapters. Honorary
members do not pay national fees.
SECTION 1. All members of this Society may have a membership
badge made up of the letters Eta Sigma Phi or the official key. All such
insignia shall be ordered through the official jeweler.
COSTS AND FEES
SECTION 1. All national fees will be determined by a majority
vote taken at the National Convention.
SECTION 2. The designated charter fee shall be paid to the Grand
Treasurer by each local chapter prior to its installation.
SECTION 3. Each elected candidate for membership, prior to initiation, shall
pay an initiation fee to the National organization. This payment shall be
made to the treasurer of the local chapter and then transmitted to the
National Office. The chapter, if deemed appropriate, may charge an
additional initiation fee.
SECTION 4. A chapter shall be considered delinquent if it does
not submit a list of initiates and their initiation fees to the Executive
Secretary immediately after initiation; such failure may result in the
revocation of its charter.
SECTION 1. A National Convention shall be held annually, usually
between March 15 and April 30, and convened at a place designated at a
previous convention, or in lieu thereof by the Grand Executive Council and
on a date agreed upon by the entertaining chapter and the Grand Executive
determining the site of the National Convention, every effort shall be made
to achieve geographical diversity.
SECTION 2. The purposes of assembling the Convention annually
a) To hear, consider, and act upon reports of officers, committees, and
b) To fix, determine and declare the policies of the Society.
c) To hear, consider, and act upon such proposals as may be submitted for
amendments to this Constitution.
d) To elect and install officers for the coming year and to ratify the
appointments to the Board of Trustees and of the Executive Secretary.
e) To conduct such other business as the Convention may deem desirable or
expedient for the interests of the Society, and to preserve and maintain
unified relationships among the local chapters.
SECTION 3. Each chapter shall be entitled to two voting delegates at the
annual National Convention, but all members of the Society may attend its
meetings as observers and enjoy all the privileges thereof except that of
voting. In case a local chapter is represented by only one delegate, that
delegate may cast two votes.
SECTION 4. The National Convention, through its voting delegates,
shall constitute the ruling body of the Society while in session.
SECTION 5. A quorum at the National Convention shall consist of a
majority of all delegates registered at the Convention.
SECTION 6. The meeting of the National Convention shall be called
to order and be presided over by the Grand President, if present. In the
absence of the Grand President, the Grand Vice-President or one of the other
members of the Executive Council shall preside, or the Executive Council
shall appoint a presiding officer from the delegates present.
SECTION 1. The official publication of ETA SIGMA PHI shall be
called the NUNTIUS.
SECTION 2. All active members shall receive
SECTION 3. The subscription price for those who are not active members shall
be determined by the editor of the
SECTION 1. Any article of this constitution may be amended in the
following manner: A proposed amendment shall be presented in writing at one
annual national convention, and if passed by a two-thirds majority of the
votes cast, shall be submitted in written form through individual
correspondence by the Megas Grammateus to each chapter at least two months
prior to the next annual national convention and shall be presented for
final vote at that convention, where a two-thirds majority of all votes
shall be necessary for adoption.